How to Write a Compassionate Leave Request

2 years ago

Let us state that we hope you never have to apply for a compassionate leave at the outset. However, the reality is that most of us, at some stage of our life, end up having to request such leaves. This article is written to specifically help you in case of such an eventuality

What is compassionate leave?

Before we get into the mechanics of applying for compassionate leave, let us first understand what compassionate leave is. 

Compassionate leave, also known as time off for dependents, is a type of leave an employee can take when someone close to them dies or has a life-threatening illness or injury. This type of leave can be used for a variety of purposes from taking care of loved ones to handling family loss.

How to ask for compassionate leave

you can always request compassionate leave from your employer. The question is how? When you ask for compassionate leave, you need to explain why it is required and why you are the right person to take this leave. With that preamble, let us look at the actual writing of a letter (or e-mail, these days) requesting compassionate leave. 

Samples for compassionate leave request:

Here is a sample of an application for compassionate leave that you could use. Simply customize it to your own need.

Sample 1:

__________________________________________________________

Dear [Supervisor],

I'm writing to let you know that owing to my father's recent heart attack, I'll be taking immediate compassionate leave. During this period, I will need to assess my father's status and be present with my mother. I'm aiming for a week from today, September 25th, 2014. I'll keep in touch with you regularly to let you know how things are going with my return. I've told my clients and arranged for a colleague to take care of any issues while I'm away. During my absence, I am certain that my clients will be well looked after.

In the case of an emergency or serious inquiry, you can call me at (123) 456-7890 or email me at [email protected] while I'm away. I will contact you as soon as I am able. Thank you so much for taking the time to think of me at this difficult time. Once I've resolved the family concerns, I expect to return to work with a clearer brain and be better able to focus on my customers.

I appreciate your time and will be eagerly awaiting your response.

Sincerely

___________________________________________________________

Sample 2: 

___________________________________________________________

Dear [Supervisor],

I'm writing to ask for compassionate leave on an official basis. Mary Smith, my mother, died the night before yesterday. Beginning July 1 and continuing until July 9, I would want to request bereavement leave to return to my hometown and make funeral preparations. I won't have to take any more vacation time.

I'm still devoted to my job, and I'll do everything I can to finish the tasks I'm working on before then. Brandon Jones has agreed to take up my regular responsibilities while I'm away. Please send an email to [email protected] or text my mobile phone at 123-456-7890 if you need to contact me while I'm away.

I appreciate your understanding at this time.

Kind regards,

___________________________________________________________